Your Committee: Roles

CVFR Committee posts Jan 2016/17

 Chairperson: Bill Johnson

  • Chairing committee meetings and the AGM.
  • Outling achievements and presenting awards at club Dinner.
  • An overall decision maker with the opportunity to steer the club and offer suggestions to moving forward and making changes, with the backing of the committee.

Secretary: Mike Wardle

  • Take minutes at committee meetings and distribute.
  • E-mail a summary of meeting to the club wide address.
  • Act as go-between for people wishing to suggest topics for the committee to discuss (although no-one ever has!)
  • Maintain registration with UK athletics and act as point of contact.
  • Counter-sign cheques made out by treasurer.

Treasurer: Manhar Patel

  • To process all income & expenditure transactions ie invoices & receipts in their various forms in a timely manner and monitor the cash position ie bank account for the club.
  • Maintain an income and expenditure account and cashbook to record all transactions and prepare accounts to audit stage on an annual basis.

Press Officer(s) Tim Brooks, Paul Gilbert, Giles Simon

Submit a press report, ideally with a photo, for use by Hebden Bridge Times, Halifax Courier and CVFR website by Mon nights where there has been in the previous week:

  • a club race or race organised by a CVFR member
  • a British, English or club championship race with CVFR placings
  • an international appearance by a CVFR runner a top 3 finish in any race by a CVFR runner or team

If none of the above apply, then there’s no need to write a press report unless you especially want to.  Press reports should cover both senior and junior results.

  • In addition, where necessary, to include information on club events and have-a-go days in press reports.
  • To keep in touch with the relevant reporters to ensure we’re providing appropriate material at the right times (especially given recent changes in Courier staffing and publication).

Web officer: Mark O’Connor

  • Renew our web hosting annually
  • Ensure the website is in working order and update the platform on which it runs when necessary
  • Add new features to the website
  • Help the content admins (currently Andy W, Thirza and Bill) update content if needed
  • Face Book: Approve club members (With Thirza & Bill)

Junior co-ordinator: Al Whitelaw

  • Oversee the coordination of training programmes and coaching/volunteering rotas
  • Point of contact for parents of juniors
  • Ensure that all junior activities are managed within the boundaries of Welfare policy
  • Be responsible for addressing any issues between coaches/parents and athletes
  • Take each and every opportunity to be rude to children
  • Organise or assist with organisation of 3 junior races
  • Plan and organise the junior championships
  • Oversee the organisation of junior end of season do
  • Liaise with parents and athletes of older juniors who look to widen their racing experience
  • Be accountable for managing junior monies
  • Medals and trophies

 Statistician: Andy Wright

  • Calculate start times for the summer and winter handicap races (invitations to bribery optional depending on current financial situation)
  • Keep the club championship results updated, and published on website or sheepsheet as appropriate
  • Along with the club captains, help select club championship races
  • Gather race results, to publish on website or sheepsheet – not necessarily every race that every cvfr member does, just ones that several from the club did
  • Keep & publish other running stats as you see fit – my ridiculously all-encompassing “race ratings” stats are not mandatory, the next club statistician can do what they like really!

Archivist: John Riley

  • Keep an archive of the paper originals of the Club’s former newsletter ‘Rampage’ ( 33 issues which ran from 1987 to 1995) and scan the whole lot as PDFs to CD so they can at some point be put on the website. This task is complete.
  • Keep an archive of the paper originals of the Club’s current newsletter ‘Sheep Sheet’ (currently 81 issues which began in 1993) and scan as PDFs all the copies prior to them being distributed on line so they can be added to the website. I still print off paper copies of the on-line issues to keep in the archive, and keep the full set on CD. This is mostly complete but I add new Sheep Sheets as they are published.
  • Save all the news articles from the Club website on computer (and CD). This is a sort of back-up to the archive on the website. I’ve only been doing this since 2009. Ongoing task.
  • Save all relevant articles from the Halifax Courier and Hebden Bridge Times websites which relate to the Club and/or it’s members (these run from 2000 to the present in the Halifax Courier, currently 208 articles, and from 2004 to the present in the Hebden Bridge Times with 254 articles). I am part way through this task at the moment, then once up to the present it will be ongoing.
  • Compile as much history as possible, including news articles, results, photographs etc. of all the Club races and handicap events. Ongoing task.
  • Keep a record of the agendas and minutes of the Committee Meetings and AGMs. From 2008 onwards. Ongoing task.
  • Plus anything else I see anywhere, such as photos, Club logos, training routes, member lists, email lists etc. etc………… ongoing……….

 Social Sec:  Ben Frechette

The Club was set up as a dedicated fell running club, and it was agreed from the beginning that we should have a strong social component to our activities. The role of the Social secretary is to:

  • oversee the planning and organization of a programme of fell running-related social activities.

This does not necessarily mean personally organizing all social activities, but it means ensuring that social events are available and advertised to members. Examples of events that might be organized include the following:

  • The Annual Club Presentation Do, usually held in January.
  • The Annual Christmas run and post-run social in December.
  • The Irish weekend associated with the British championship race.
  • Summer race/camping weekend.
  • Winter weekend ‘soup runs’.
  • Occasional social evenings, e.g curry nights.
  • Score events with social, e’g Bill’s annual event in November, and a Tuesday evening event.
  • Tuesday away runs with food afterwards, including the occasional minibus trip to an away run.
  • Cycling or mountain biking trips.

Men’s captain:  Shaun Godsman

  • Organise Teams for relays
  • Select Club Championship Races. (With Statistician and Women’s Captain)
  • Organise teams for English and British Championships.

Women’s captain: Helen Buchan

As for Men’s Captain

Equipment officer: Graham Davy

  • Order and sell the club running vests and special orders for the running tops
  • Collect all the trophies, get them engraved ready for presentation at the club do. Order and collect the long, med and short king and queen glasses
  • Check and monitor all club kit. Repair or replace equipment and other items as required, e.g. new race timers, waterproof folders, first aid kits, pins, race no’s etc
  • Liaise with race organizers for CFVR, junior and senior races, also affiliated races, and supply what race equipment they may need for that particular race

Membership secretary: Thirza Hyde

  • Collect subscription every year from members and resign any relevant runners who don’t wish to renew
  • Keep an up to date telephone list
  • Encourage any new members to join by bribing, kidnapping or whatever means I can find. Sometimes telling them what a great club we are works fine though.
  • Send out a “Welcome to CVFR” email and ask them to join our Egroup
  • Invite and authorise any new members to join our Facebook page
  • Keep a list of runners who run for 2 clubs. For us on the fells and another club for any other disciplines (like the hard stuff they call tarmac!!!)
  • Swear a lot at the England Athletics rubbish database when paying the fee for those who run for 2 clubs
  • Keep up to date with the England Athletics ruling about first claim and first claim other disciplines (this is really important to keep our runners right but also to keep other membership secretaries informed as there’s lots of misunderstanding on the rules). There’s only a few fell only clubs so most of other membership secretaries don’t come across the rule about first claim fell only and first claim other disciplines very often!!

Access: Tim Brooks

  • Advising to race organisers about routeing courses and assisting with landowner negotiations if required.
  • Liaising with FRA Access Advisor
  • Liaising with Natural England Access Officer and Calderdale M.B.C Access staff.
  • Advising to club members if they are being denied access to somewhere they think they are allowed

Co-opted Members: Paul Haigh, Gill Dickson, Jocasta Fletcher

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